Facilities Coordinator
About the role as a Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.
ABOUT THE ROLE:
KEY RESPONSIBILITIES:
⎼ Provide support for, monitor the performance and coordinate activities with the Engineering Team
⎼ Develop a close working relationship with key Client stakeholders/partners, landlord, managing agents and all of the facilities vendors
⎼ Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
⎼ Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
⎼ Ensure prompt and accurate management of purchase orders in the internal financial management platform
⎼ Assist with the monthly accrual reports, invoice approvals and help monitor the finance trackers
⎼ Conduct site inspections, assessments, regular audits and carry out safety procedures as well as all building procedures, ad-hoc duties and performance measures
⎼ Assist in the implementation of the property risk management program and industry best practice operations
⎼ Maintain premises in neat and good working condition at all times
⎼ Support the implementation and monitoring of disaster recovering and business continuity plans
⎼ Follow established escalation procedures and incident reporting procedures
⎼ Provide support for regular management reports and projects as required
⎼ Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets
PERSON SPECIFICATION:
⎼ You are keen to develop within the workplace, spending time supporting a multidisciplinary team gaining knowledge and expertise
⎼ You have experience in a coordinator role working within facilities, property management, engineering
⎼ You work collaboratively as part of a team to solve problems with professionalism and service focused approach
⎼ You are adept at multitasking and are able to manage multiple projects effectively
⎼ You are open and have good communication skills
⎼ You strive for excellence in what you do and share ideas for improvement
⎼ You are proficient with computer equipment and programs (Word, Excel and Outlook) and have a keen interest in technology
⎼ You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service